The 17 Best Places To Hire A Virtual Assistant


You started an online business… And now you are tired & stressed.CLICK TO TWEET

You started an online business… And now you are tired & stressed:

17 Places

Furthermore, you seem to spending SO MUCH more time on your online business than all of your friends who have 9 to 5 jobs and also your other friends that also have online businesses!

Someone needs to learn to delegate… And hire a Virtual Assistant, but not just a normal Virtual Assistant, you need the best Virtual Assistant.

Which is why we thought we would put together a BIG list of places where you will be able to hire a Virtual Assistant so you can select the place that suits you and your requirements:

Membership Sites


A BIG database of many types of Virtual Assistants. Entrepreneurs pay a monthly fee to access the database and communicate with Virtual Assistants.

Follow On Twitter: @onlinejobsdotph

Bestjobs provides another LARGE pool of Filipino Virtual Assistants for a broader selection of tasks compared to and Entrepreneurs can post job adverts and communicate with Virtual Assistants for free.



Very similar to with a large database of many different types of Virtual Assistants with the Entrepreneur paying a monthly fee to access the contact details of the Virtual Assistants, to then hire off the platform.

Follow On Twitter: @easyoutsource


Freelancer Marketplaces



Elance and oDesk have merged to form the largest and in our opinion the greatest freelancer marketplace in the world. You can hire Virtual Assistants on a project basis or using the Upwork payroll service.

Follow On Twitter: @upwork



Specialising in providing a LARGE variety of Virtual Assistants with different skills on an hourly basis.

Follow On Twitter: @peopleperhour



Another large freelancer marketplace, Freelancer allows you to hire Virtual Assistants for specific projects or on an ongoing basis.

Follow On Twitter: @freelancer



Specialising more on the technical side, Guru have an awesome database of highly skilled Team Members available for hire on a project or role basis.

Follow On Twitter: @guru_com


Recruiting Services


Virtual Staff Finder

Virtual Staff Finder offer a recruitment service for Virtual Assistants for a one off charge and also guarantee that you work well with your Virtual Assistant or will find you another.

Follow On Twitter: @vstafffinder


Outsource Managed Services


Mr Outsource

With a total of 437 Entrepreneur liberated, My Outsource offers Virtual Assistant for full time packages at various skill levels.

Follow On Twitter: @outsourcemr

Virtual Coworker

Virtual CoWorker

With a cost comparison on their site showing savings of up to 70% against an onshore wage, Virtual CoWorker definitely offer a cost effective solution.

Follow On LinkedIn



Primarily and time tracking software as a service company, Hubstaff will also match you with a Virtual Assistant that you can use their software to track.

Follow On Twitter: @hubstaff

outsourced offer dedicated Virtual Assistants from the office facility based in the Philippines.

Follow On LinkedIn



Cloudstaff have invested close to $5m in the systems that have enabled them to offer awesome Virtual Assistant services over the past 10 years.

Follow On Twitter: @cloudstaff

virtual done well

Virtual Done Well

Taking outsourcing to the Philippines to the next level, Virtual Done Well is a company operated by Filipino Entrepreneurs providing Virtual Assistants to clients in Australia and around the world.

Follow On Twitter: @virtualdonewell


365 Virtual Assistant

Offering Virtual Assistants for copywriting, data entry and social media, 365 Virtual Assistants are a great option for any internet Entrepreneurs looking to outsource.

Follow On Twitter: @365va



Zirtual provide dedicated US based Virtual Assistants from around the world to Entrepreneurs, Small Businesses and Small Teams.

Follow On Twitter: @zirtual


Virtual Team Building Platforms


Virtual Valley

Virtual Valley is a Virtual Team Building Platform. Entrepreneurs are able to hire Virtual Assistants through the platform, who’s time is then tracked and invoiced to the Entrepreneur at the end of the month.

Follow On Twitter: @virtualvalleyio

You now know all of the BEST places to hire a Virtual Assistant, but before we go, I need to let you into a little secret:

The most important part of your Virtual Assistant Recruitment process is the Test Task (A test you give each candidate prior to hiring).

The problem is that these are time consuming to create…

Which is why you can unlock the Test Task that we (Virtual Valley) currently give to each and every Virtual Assistant that we let onto our platform:

Download The Virtual Valley Test Task

I’m afraid it is now our time apologise…

Apologies to YOU because now you are no longer able to use the excuse:

“But I don’t know where to hire a Virtual Assistant?”

And also because initially when bringing even the best Virtual Assistant into your life, your workload will increase.

Though, slowly but surely, over time you find that you will spend less time working IN your business and more time working ON your business.

And that magical day will arrive where your Virtual Assistant will have your inbox cleaned, appointment scheduled and social media presence sorted so you actually take a WHOLE day off without stressing about things falling apart.

How about that?

If you know a friend who is seriously tired and stressed from working in their business do them (and us!) a favour by using the share icons below to send it their way.

You could be giving them their first true day off in years…

How To (Not) Launch A Startup

In This Post You Will Learn How To (Not) Launch A Startup: 9 Learnings From The Failed Launch Of Our New Platform: Virtual Valley.

Seeing as we are taking SO long to launch (initially estimated to be the start of October) AND that one of the three themes of this blog is Honesty

We decided to share the 9 key learnings from the past 3 months building up to the launch of Virtual Valley in a MEGA post, that will hopefully prevent anyone in a similar situation making the same mistakes that we have.

Who This Post Will Help:

  • All those people who have asked me “What Is Going On With Virtual Valley?
  • Anyone considering building and launching a business online
  • Anyone that wants to feel better about their decision not to invest time and resources into building and launching a business online

How To Read This Post:

  • If you are a startup founder/internet business owner pressed for time, scan through the headings in the Table Of Contents below and review those relevant
  • If you are a normal person or just like stories, then settle in and enjoy the rollercoaster

The Story

It all started around 6 months ago when I (Tom Hunt), was struggling to keep with the needs of the clients of an outsource service business I had started (we would provide awesome team members to startups in Europe and advise them on what/how to outsource).

As once this business grew to 6 separate clients, I no longer had time to work on my business as I was almost completely utilised focusing on theirs.

If you are a business owner I would highly recommend reading more about this here:


I needed to develop a solution that would still provide a high level of value (awesome virtual Team Members) whilst remaining scalable.

It seemed that moving away from a “Pipe” and towards a “Platform” business model was the only logical solution.

We initially decided to build a competitor to


Who do an awesome job of connecting Entrepreneurs with Filipino Virtual Assistants, where the Entrepreneur will pay a monthly flat fee to access the contact details of the VA’s. We felt that we could build a better user experience and a more curated database.

So where do you head when you want to create a piece of software and have no potential technical co-founders?

Freelancer marketplaces of course:

  • Upwork
  • Elance
  • PeoplePerHour
  • Guru
  • Freelancer

Which brings us to our first key learning…

The Importance Of The “Technical Co-Founder”

Allow us to introduce the “Principle-Agent Problem“, an effect realised when a party is able to make decisions on behalf of another party where their interests may not necessarily be aligned.

Thus, when heading to freelance marketplace websites to enlist the help of a company or individual to help you build your product, you may experience negative consequences from differing incentives.

Now, do not get me wrong, we enjoy a fantastic relationships with our technical team, yet in the future, I will be sure to invest more time in relationships with potential technical co-founders as I feel that a technical partner with the same level of incentive behind the success of the startup could lead to much greater results.



Back to the story…

We headed to the various freelancer marketplaces listed above and created a job post with an aspirational title along the lines of:

“Wanted: Rockstar Dev Team To Build The Next Elance/Upwork/Guru”

Of course, with a title like that we were inundated with responses and immediately got to work screening, reviewing and setting up interviews with the promising candidates and judging on the following characteristics:

  • Portfolio
  • Understanding Of Vision
  • Value Offered In The Process
  • Price

Unsurprisingly, as a cash strapped startup we gave a greater weighting to the final of the four items whilst using the Lean Startup/MVP theory as a rationalisation for this approach.

Why invest more time/money than you have to prior to validating your idea?

We settled with an Egyptian developing partner (with MonkShimaa and Asmaa on functionality and Aly on design) to build our MVP with the initial estimations for the product (the clone) to be ready within 30 days, which would have been early September.

We agreed upon a price of $1,200, on the basis that I would provide design guidance…

Over to 99designs we go.

I posted a three web page contest outlining the idea behind the clone and opened it to their community and within hours had received a number of awesome designs.

Of which, this was our favourite:


We handed over to the developers then sat back and relaxed…

The Importance Of The Survey

We then decided to start thinking about what our customers actually wanted… always useful when creating a startup.

We then decided to start thinking about what our customers actually wanted…CLICK TO TWEET

We produced the survey below and shared with all of our previous clients and social network:

This doubled as a invaluable information gathering technique but also a marketing message:

“Tom and his team plan on releasing something new and interesting to this marketplace and actually care about what I want”

The survey revealed that the biggest problems faced by our audience were related to:

  • Finding Talent – Awesome, we were planning to building a far more curated database than
  • Trust – Interesting…

As with the competitors we were initially targeting: and Once you have hired a Virtual Assistant, you are left on your own to manage payments and the working relationship.

We then followed up with a number of the survey takers to understand that a payment escrow service could be of value.

More on this later…



The Importance Of Mentors

It was around this time that we discovered


An online marketplace that enables you to find and speak to business people on a pay-per-minute basis.

It is like a sweet shop for Entrepreneurs.

We spoke with the following people:



Khuram Malik

GAME CHANGING! Khuram spent 30 minutes questioning me on my previous business model and then we both ascertained that it would be possible to scale with a platform automating much of what we had been doing in the previous outsourcing business.


Elad Bleistein

Elad was part of the early Fiverr marketing team so was able to provide GREAT marketing advice. He clarified the necessity for a strong brand story and clarity over the two metrics: Customer Acquisition Cost and Lifetime Customer Value.


Charis Rafailidis

Charis and I discussed centralisation of platforms, how it is important to provide greater value after a transaction to ensure “stickiness” and the necessity of policing the platform to ensure value is captured by Virtual Valley.


Nick Loper

Nick was a great soundboard to clarify how Virtual Valley was to differentiate from other online freelancer marketplaces. He also suggested we can list Team Member earnings on their profiles to incentivise them to continue using the platform.


Shams Juma

Shams explained the importance of solving 1 single problem for customers REALLY WELL, and using powerful language in the marketing message to communicate this.


Combining the knowledge gathered from the Khuram call above AND from the initial survey of our previous customers and social network, we decided to pivot our business model away from the membership model to facilitate connections and then manage the transaction ourselves.

E.g. Virtual Valley would take the salary payments for Team Members (with a % uplift going to the platform) and would then pay the salaries of the Team Members.

This payment escrow service would provide value to both sides of the transaction as we would ensure that Team Member gets paid (if they have done the work) and that we were able to refund the Entrepreneur if they were not happy with the standard of the work.

Furthermore, with the advice from Charis, we decided that in order to incentivise Entrepreneurs to continue using the platform, that we should provide value after the transaction in the form of software.

Thus, we have built a time tracking application that each Team Member uses to track the their total time worked and a number of screenshots generated at random intervals per hour. All of which is logged in the system to be reviewed at leisure by the Entrepreneur, we will also use this data to invoice the Entrepreneur each month.

In total, we spent $397 on Clarity Calls, which (in theory) will be a small fraction of the increased revenue and impact to be made with the new business model and marketing learnings.




The Importance Of Clear Communication

Everything seems to be going awfully smoothly right?

Well not for much longer.

Another advantage of having a technical co-founder (assuming they are in your location and speak your language) is that communication will be MUCH more effective.

We believe that if a person has trouble understanding what you are saying, it is your fault, not theirs.

If a person has trouble understanding what you are saying, it is your fault, not theirs.CLICK TO TWEET

Thus, when we failed to explain the change in business model to our wonderful development team, it was our fault.

And, frustratingly this didn’t come to light until around the original completion date, triggering an uplift in the payment required and an increase in timescales.



The Importance Of “Doing Things That Don’t Scale”

Due to the nature of the platform that we were building (connecting Entrepreneur with awesome Team Members) and the fact that we needed a highly curated database to differentiate from competitors, we knew that we had to manually recruit the first batch of Team Members.

After reading Topgrading by Brad Smart, we designed an extensive 5 stage recruitment process to ensure we only enlisted the BEST onto the supply side of the platform.


This is one example of “doing things that don’t scale“.

Fortunately, this also enabled us to get REALLY good at recruiting awesome Team Members, which led us to be able to spot the potential of Zandro:


and Dowell:


Who both joined the internal Virtual Valley team to help operate and grow the platform.

We have a spreadsheet that we use to assess each different Team Member, pop your email here and we will send you a copy (no spamming).

Furthermore, we also started to get requests from ex clients and people from within our social network to commence with the Virtual Valley service prior to the platform going live.

Thus, Zandro, expertly understood their requirements and set them up with interviews with the database of Team Members we had been building:

image1Alex – Video Magneticimage2Christoffer – Nettly

(Great work Zandro)

Again, this is an activity that will not scale but will provide excellent testimonials, us the chance to perfect our processes and will catalyse the spread of the most powerful form of marketing: word of mouth.



The Importance Of Guest Posting

After the business model shift and a few changes of personnel in the development team, we still had a number of weeks to go before the launch…

With a number of years online marketing experience with previous sites, I always used to think that guest posting was a waste of time, until I learned that it was the main reason behind the growth of Buffer.

I used to think guest posting was a waste, then I learnt that it was behind @Buffer’s growth.CLICK TO TWEET

So, I learnt how to do it properly and managed to secure a total of 13 guest posts, including some pretty big spots within a couple of weeks:

Note that all of these posts exist on blogs that are popular with our potential customer.

Here is the tracker that we use to manage our guest blogging activities and here is The Ultimate Guest Post Submission Email Template we use to reach out to blogs, feel free to download a copy of each.



The Importance Of Relationships

There are a number of people out there in the world that could be responsible for making (or breaking) your business. As startup founder or business owner, it is your job to find them…

And to more importantly make friends. Guest blogging is awesome for this, through providing guest blog posts I now have relationships with Cody McKibbenJohn JanschJeff Bullas and who knows, we may collaborate with them in the future.

On a more personal note, I was recommended by a mutual connection to speak with a young student that was looking for an internship with a startup.

After a quick chat, we brought Jose and partner Izaskun onto the team to design and develop the Outsource Savings Calculator:


(We will create a whole post on why we built this tool and how we are using it as a lead magnet for Virtual Valley in the very near future)

This would not have been possible without developing the relationship with the mutual connection that introduced us.



The Importance Of Backups

Launch day arrives…

We are just finalising a couple of design fixes and testing out the payment service and time tracking software.

And then it happens…

I foolishly enable the access of a contractor for another project to my hosting account in order to complete a small fix.

He accidentally deletes EVERYTHING.

But it’s fine, Hostgator keep weekly backups of all of their shared hosting accounts right?



(Though, in their defence, they are not required to per the service we had purchased)

Fortunately the development team had a full backup of the functional code behind the site, we had no method to recover any of the .html or .css code for the user interface we had painstakingly crafted.

An obvious lesson, yet one that needs repeating (if only for our own benefit).



The Importance Of Understanding What Is Important

At Virtual Valley, we believe that the purpose of a business is to provide value to it’s shareholders and opportunity for growth and security to it’s employees and partners

In other words, the business is here to serve us, not the other way around.

Therefore, when catastrophe’s such as those listed above occur, it is important to reflect on what is truly important.

On this occasion, it translated into talking with and understanding the needs of the parties involved and not forcing them over work themselves in order to recover what we had lost.

A number of our development team had family or other pressing commitments around the time that we lost our code, so we ensured that they received their payment on time and did not push them to work despite the platform not being live.

This may not produce desirable results in the short term but will almost certainly lead to developing a more productive and healthy team over time.



Now, we are aware that this post does not show the glossy launch numbers of other startups, a glamorous growth curve or smiling team members.

But what we hope that this post does communicate… is the bare bones reality of a startup trying to bootstrap their MVP with a remote team.

And though, it has been a stressful and over budget experience…

We wouldn’t have it any other way.

4 months on and we are FINALLY about to launch Virtual Valley.

If you have any questions regarding the above lessons or would like to know how they could apply to your startup/business, drop a comment in the box below and we will be touch to see if we can help.



What Is Going On With Virtual Valley?

In This Post You Will Learn What Is Going On With Virtual Valley, What Is Virtual Valley And How This Blog Will Help You.

In true Lean Startup style we have opened up the platform to a number of close friends and acquaintances whilst we iron out our final development issues.

However, I will take this opportunity to explain more about Virtual Valley, our mission and what to expect from Virtual Velocity (the Virtual Valley Blog).

What Is Virtual Valley?

Virtual Valley is an online marketplace that connects Entrepreneurs with Rockstar Virtual Team Members that will bring clarity and security to the outsourcing process.

Once an Entrepreneur has found a Team Member from our curated database (we are just starting with General Virtual Assistant Roles), he/she is able to hire the Team Member through the platform with Virtual Valley acting as a payment escrow.

This enables either side of the transaction to be refunded if:

a. The Entrepreneur is not satisfied with the work of the Team Member

b. The Entrepreneur is not able to pay for the work of the Team Member

We believe this will bring security to the outsourcing process.

Furthermore, once the Entrepreneur and the Team Member are working together, the Entrepreneur will be able to log into the platform and review the following data:

  • Total Time Worked
  • Total Active Time Working
  • 6 Screenshots Taken At Random Intervals Each Hour

We believe this will bring clarity to the outsourcing process.

Now, feel free to head over to our great competitors:

OJ-logo have a considerably larger database of virtual assistants than we do, though we pride ourselves on our curation.

Furthermore, offer a monthly membership to access the contact details of their database, they do not provide a payment escrow service.

And I am sure you are aware of Upwork, a great marketplace with even better branding:


Virtual Valley has differentiated from this giant by focussing only on longer term roles and not project based work. From our outsourcing experience we believe that greater returns are experienced once the relationship between the Entrepreneur and Team Member has had time to mature.

In order to recoup some of the value that Virtual Valley provides to both sides of it’s marketplace, we charge a 15% uplift on the salaries of our Team Members, with average full time monthly salaries (including the Virtual Valley charge) equating to $450-$600 depending on the level of experience of the Team Member.

What Is Your Mission?

We aim to give Entrepreneurs back 1 million hours of their time by the year 2018.

We believe that many people become Entrepreneurs to increase the level freedom they experience. However, more often than not, Entrepreneur become trapped working in their business and actually experience less freedom than they could have achieved through a 9-5 job.

This needs to change.

And by adding clarity and security to the outsourcing process, we believe that we can.

Why Should I Read The Virtual Valley Blog?

Inspired by the great content marketers of our time (Dan NorrisNeil Patel and the team over at the Buffer Blog), we are going to turn Virtual Velocity into a must read for any online business owner.

It is of upmost importance that when providing content as a business, that you have business goals in mind.

Yes, it is great to help people but your ability to do so is compounded when you are able to do so profitably.

Thus, I was left with the dilemma:

Do we just blog about outsourcing?

Albeit relevant to potential customers, but not necessarily a “hot topic”.

So, the content we will provide on Virtual Velocity will sit within 3 categories:

  • Growth – Tom, our Founder and CEO has 3 years experience of building and growing online businesses on a shoestring. And after all, what does a virtual business do when it grows? Hires virtual staff…
  • Outsourcing – Prior to being Virtual Valley, we were StartOut Consulting, an outsource service company serving startups in London with awesome Team Members from the Philippines. We learnt a lot and will be sharing outsourcing best practices on Virtual Velocity.
  • Honesty – We love the book Radical Honesty by Brad Blanton, so will be a living, breathing example of this book.

What would you do with an extra 8 hours per day?